Now, it’ll be obvious that pareto diagram is my favorite tool.
This I did about a year a go.
Most of the times, I thought I have been working really hard. Spending many hours in office, meeting, travelling, doing analysis and writing reports.
But many times, I did not feel right because the impact from my priority projects and activities were not as good as expected.
Hence, for the sake of curiosity (and a bit insanity), I tracked my own time spending for ALL my activities in a week. And this is the result*
Focus & act on what matters you the most is the key for winning. But, this common sense is not common practice. As you see, I spent too much on irrelevant meetings and reading/responding too many emails (anyone with me?)
* Here’s how I made the diagram:
1. I listed my top 3 priority for the week:
First: Project Tristar (not the real name), “the most important project of the century”, according to my boss.
Second: Cost Reduction project: recently the most popular project everywhere in the world, I think.
Third: Coached underperforming team members
2. Tracked the actual time of each project this week. Includes everything such as discussion, writing email, meeting. If the discussion/meeting is related to your project, put into the project allocation. Otherwise, put into irrelevant meeting, or irrelevant email.
3. Put the data into pareto diagram